Free Donation Invoice Templates For Non-profits & Charities

This means that your invoices will look professional and polished. If you want to run your charity in a way that is professional, your donors need a good non-profit invoice in order to keep a track and stay organized. Donation is a humanitarian aid and those which are made in the form of monetary funds or otherwise should have a written agreement verifying the exchange. A non-profit organization’s invoice format is not as simple and straightforward as that of a commercial enterprise.

Take your business further with FreshBooks invoicing software. User-friendly features allow you to streamline your invoicing process and put your business on autopilot. You can tailor a freight-specific invoice template to bill for delivery as well as pickup and time spent on a job. Make sure you’re paid correctly with a professional-looking hotel invoice template.

What should a non-profit invoice template include?

• You can download and use our donation invoice templates for easy customization.
• While multiple giving options are great for nonprofits to offer, some organizations only solicit monthly or even yearly gifts.
• Let’s dive into some donation form samples and explore how these changemakers are optimizing the donation process to drive results.
• A donation invoice template can help streamline the donation process by providing a standardized way for donors to provide their information.

It helps you send unlimited invoices, track them, and much more. Delivering the best service is halfway through getting paid faster. The other half is creating and sending professionally-built invoices. Don’t let timely administrative work keep you from saving the world.

You can also explain why the donation is urgently needed now. Make your non-profit cause even more successful by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and accounting.

Check out our invoice template main page for a collection of industry-specific templates that suit your needs. Promoting their brand keeps your organization thriving—bill for your services with the sponsorship invoice template. If the donation is broken up over time, or for monthly or quarterly contributions, you should send out the invoices accordingly. If the invoice is for merchandise, it should be given out along with the order, or send ahead of time for pre-payment if it is a large order.

Choose your preferred payment method and add any terms & conditions. Hit “send” to email the invoice and receive a notification once your client has paid the invoice. For that, download these free invoicing templates in any of the three formats that we offer – Adobe PDF, Microsoft Word, and Microsoft Excel. Follow the steps below to write an invoice for donations.

Your organization fights the good fight—ensure payment for your efforts with the simple non-profit invoice template. Numbered invoices help you keep track of how much money is coming in to your organization so you can plan the next steps for your worthy cause. It also shows you are running a responsible, organized non-profit organization that will make the best use of the donations that come in. Make it as easy as possible for your donors to make their donations! Add electronic options to your accepted payment methods, such as e-Transfers, debit cards, and online payment methods. You’ve made your life easier with a great invoice template.

Why Choose InvoiceOwl for Non-Profit Organizations?

The headers are highlighted with darker shades to help differentiate. This nonprofit budget template has purple and white combination, with complete detailed space for donor information. It has a beautiful feature which gives a checklist for the mode of payment by the donor which the donor can simply tick mark. The fundraising budget template is monochromatic in colour scheme and has a unique professional font style. The information panel has been spaced out to make the layout more visually appealing.

Learn why nonprofit fundraising is critical, how to overcome common challenges, and the essential tools and strategies to get the most from nonprofit fundraising. Discover which fundraisers bring in the most money, backed by insights from nonprofit leaders and fundraising experts. Include your contact information in case the donor has any questions.

A donation template can be used for a variety of reasons. The Wilson Bruce Evans Home Historical Society gives supporters the opportunity to purchase an annual membership as a donation. They also have a giving hub for general donations and other fundraising efforts.

Step 2: Add a Header with Business Details

There must be signage on the duplicate invoice to denote that it’s a copy. Creating professional invoices doesn’t have to be complicated. With the right approach and tools, you can spend less time on paperwork and more time serving your clients. Easy way to create billing template downloading any template you like from our website in xls, doc or pdf format. Specify a due date, payment methods, and any specific conditions related to donations. Clear terms encourage timely responses and support the nonprofit’s financial planning.

Downloadable Free Nonprofit Invoice Templates

It can be modified for different types of activities, such as bike rides or marathons. Never lose track of donations with this organized, invoice for donation template professional template. On your donation form, be sure your ask for donations is clear, concise, and compelling. From crafting a strong headline to ensuring multiple payment options, every detail matters in encouraging donors to give. The right donation form can make all the difference in your nonprofit’s fundraising success.

• Offering a wide range of accepted payment methods can assist in receiving timely payments from clients.
• The thank you note can be put at the end or on a separate page, this is will strengthen the interpersonal relationship between you and the donor in the long run.
• Hit “send” to email the invoice and receive a notification once your client has paid the invoice.
• Add electronic options to your accepted payment methods, such as e-Transfers, debit cards, and online payment methods.

It has multiple fields followed by the value of donation. The file can be tailed according to your convenience in a PDF file, A small thank you note at the bottom of the makes it appealing. Signing the form is important as it shows that the charity has received the donation amount and has acknowledged it. The thank you note can be put at the end or on a separate page, this is will strengthen the interpersonal relationship between you and the donor in the long run. Explore a variety of non profit development plan templates here. A nonprofit invoice template supports organized and professional financial management.

Change Up Sport’s custom donation form—embedded right on their website—helps users navigate stories of impact, testimonials, and more with the ability to give at any time. Crittenton Centers’ general donation form is sleek, simple, and descriptive at the same time. Plus, the addition of the goal bar at the top of the form keeps supporters excited and engaged by providing a visual reminder of the impact their donations will make. Also rocking matching colors and monthly giving, this donation page from Bird TLC takes expert branding a step further. The embedded form features custom descriptions for each donation amount to encourage donors to feel more confident about the impact of their donated money. Your nonprofit needs a donation form that actually converts—but with so many options, where do you start?

A general guideline, it is usually best to send the invoice as soon as possible after the donation has been made. This way, the organization will have a record of the donation and can send a thank-you letter or receipt in a timely manner. If the donation was made online, the invoice can typically be sent immediately. If the donation was made in person or by mail, it may be best to wait a few days to ensure that the donation has been received and processed before sending the invoice. Kosmo’s donation invoice template is free to use, and you can receive payments online with automatic late payment reminders. Below is a list of the top donation categories that people and businesses make donations to every year.

Your funding comes in a variety of ways, from individual donors, to governments and corporations. That means you need an invoice that captures all the relevant information, including tax receipt information, for all your different types of donors. Fundraising pages are the foundation to rallying support for your cause—but how do you create one that inspires donations?

When it comes to making a donation, most people focus on the act of giving itself and overlook the importance of the donation invoice. A donation invoice is typically used by businesses or individuals who have made a donation to a charity, cause, or individual. The invoice is used as a way to document the donation for tax purposes. The invoice should include the name and address of the donor, the date of the donation, a description of the donation, and the value of the donation.